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FlowERP — The Operational ERP for Romanian SMBs
How a real challenge from a single client became a complete platform unifying invoicing, projects, HR, inventory, and fixed assets in one place.
Why We Built FlowERP
We worked for years with Romanian service companies, IT firms, and project management businesses. We saw the same pattern dozens of times: companies grow, outgrow their invoicing software, but can't afford SAP or SeniorERP.
They end up managing invoices in one place, projects in another, timesheets on paper, inventory in Excel, and fixed assets in a forgotten register on a shelf.
We built FlowERP to eliminate this chaos. A single platform covering all operations — from invoicing and payments to projects, HR, inventory, and fixed assets. It's not accounting software. It's the operational backbone of your company, with accounting-quality data your accountant can cleanly import into SAGA, WinMentor, or Ciel.
"You invoice in one place, track payments in another"
You issue invoices in one tool but track payments in Excel. You allocate payments to invoices manually. Aging reports are built from scratch every time. When working in multiple currencies, exchange rates become a nightmare.
Unified Invoicing & Cashflow
- Invoices issued and received in one place, with multi-currency support and automatic BNR exchange rates
- Automatic payment allocation to invoices, with real-time aging analysis
- Recurring invoices generated automatically — no monthly copy-paste
- Bank statement import (MT940, CAMT053, CSV) with automatic transaction matching
- Multi-level approval workflows for received invoices
- Budget vs. actual, cashflow forecasts, procurement planning
"Are your projects profitable — or do you just think they are?"
Project costs are scattered between timesheets, subcontractors, and invoices. You don't have a real P&L per project. Surprises come at year-end, when it's too late to correct anything.
Project Management with Real P&L
- Complete hierarchy: project → phases → activities → tasks, with dependencies and critical path
- Teams, subcontractors, and resource allocation with Gantt visualization
- Budget vs. actual per project, with real-time P&L
- Milestones, risks, warranties, and change requests — all in one place
- Capacity planning: see who's available and who's overloaded
- At project close, you have a complete profitability picture
"Timesheets, leave, and personnel costs — three different files"
Timesheets are done on paper or in Excel. Leave balances are calculated manually. There's no link between HR costs and project budgets. When audit time comes, you gather data from three different sources.
Integrated HR & Timesheets
- Complete employee lifecycle: from onboarding to daily management
- Timesheets linked directly to projects and activities — hours automatically reflect in project cost
- Leave (vacation, medical, unpaid) with balance, automatic carryover, and approval workflow
- Salary history and cost allocation by department
- Timesheet period closing and approval — no unauthorized retroactive changes
- Calendar export for syncing with team tools
"Stock moves, but you don't know exactly where it is"
You manage inventory in spreadsheets. You have no real FIFO or weighted average evaluation. Physical inventories don't match records. Receiving and transfer documents are done in Word.
Multi-Warehouse Inventory Management
- Product catalog with categories, unit conversions, and selling prices
- Multi-warehouse management with configurable tracking method (weighted average or FIFO)
- Stock documents: goods received notes, transfers with waybills, consumption notes, disposal reports
- Physical inventory sessions with finalization and automatic adjustment
- Real-time stock valuation, minimum stock alerts, warehouse cards
- Stock movements are immutable — once recorded, they can only be reversed, not altered
"Fixed assets — a forgotten register in a drawer"
Fixed asset records are an Excel you open twice a year. You don't know who has what equipment or what condition it's in.
Complete Fixed Asset Register
- Complete taxonomy by classification groups (1-7): buildings, equipment, vehicles, furniture
- Straight-line depreciation with automatic monthly calculation — no balance sheet surprises
- Allocation by custodian (employee, department, or project) with location tracking
- Complete lifecycle: In Stock → Allocated → In Service, with physical condition (new, good, worn, damaged)
- Reports: Fixed Asset Register, Asset Card, Inventory by Custodian — ready to print for audit
Compliance Without the Hassle
Integrations with government systems and accounting software are native, not bolted on.
e-Factura & ANAF
Direct Submission
- Automatic XML generation in UBL format and direct SPV submission
- Automatic polling for invoices received through e-Factura
- Real-time partner verification: company status, VAT payer, cash-basis VAT
- CUI and CNP validation, with batch verification
- Compliant reversal and fiscal receipt management
Bank Import
Fast Reconciliation
- Automatic bank statement parsing: MT940 (SWIFT), CAMT053 (ISO 20022), and CSV
- Automatic matching of transactions with system invoices
- Reconciliation in minutes, not hours
Accounting Export
One Click, Done
- Clean, complete export to SAGA, WinMentor, Ciel, or Excel
- Accounting entries generated automatically with correct account mapping
- Multi-currency support with correctly calculated exchange differences
Your Data, Yours Only
Security built from the first line of code, not added later.
Multi-tenant RLS
Complete database-level isolation per company
Audit Trail
Every change recorded: who, when, what changed
Immutability
Financial documents can only be reversed, not directly modified
RBAC
Granular roles and permissions per company
Automatic Backup
Integrity verification and secure external storage
Built for Companies Like Yours
An IT services company with 40 employees was managing invoices in a basic invoicing tool, projects in an Excel file with 47 tabs, timesheets via email, and equipment inventory in a shared Google Sheet. The CFO spent two days a month just building a project budget report. Every audit, document preparation took a week.
After implementing FlowERP, all operations were consolidated into a single platform.
All operations consolidated in a single platform
Profitability report available in real time
Accounting export in a single click
Audit preparation reduced from days to hours
FlowERP Is Right for You If
- You're a Romanian company in services, IT, project management, or consulting
- You've outgrown your invoicing software, but SAP or SeniorERP are overkill for your needs
- You want a single platform for invoicing, projects, HR, inventory, and assets
- You need e-Factura compliance without extra effort
- You want accounting-quality data, ready for export to your accountant